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Time tracking for hair salons: keeping track of working hours

Simple time tracking in a salon means staff clock in when the working day starts and clock out when it ends, and the manager sees it all in one place. Stamly has a time clock and reports, so you can follow recorded hours alongside the rest of the salon.

· 5 min read

Written by the team behind Stamly at Inovix AS. We sell the booking system we write about, and we show where the numbers come from.

Four stylists dressed in black stand together in a bright salon with green chairs and curved mirrors.

In short

  • Staff should be able to record the start and end of the working day without extra paperwork.
  • The manager needs to see recorded hours and be able to follow up anything that looks wrong.
  • Booking shows customer appointments. Time tracking shows when staff are at work.
  • Agree on access, breaks and how mistakes are corrected before you start.

How can staff record their hours without fuss?

One clear routine: clock in at the start, clock out at the end, and an agreement on how breaks and absence are handled. It also has to work when reception is packed, or when one stylist starts an hour before everyone else.

Before you rely on it, check three things. Can everyone find the time clock? What happens when someone forgets? Who checks and corrects mistakes? Sorting this out now is far easier than tidying up half-finished records at the end of the month.

What's the difference between time tracking and booking?

Booking is about the customer's appointment with a stylist. Time tracking is about when that stylist is actually at work. A calendar full of appointments isn't a record of working hours. With both in use, it's easier to tell planned appointments apart from hours worked.

Stamly brings booking, the calendar, the time clock, reports and access control together. Read more about time tracking in Stamly and the digital appointment book.

What should a salon manager look for in the reports?

  • Recorded hours for the right person and the right period.
  • Gaps or odd entries that need checking.
  • Who can see the information, and who follows up corrections.
  • Whether the reports can feed into the salon's own admin routines.

How does a salon get started with clocking in?

  1. Decide the routine. When staff clock in and out, and how breaks and absence are handled.
  2. Try it with the team. Have a few people record real working days and check the results.
  3. Agree on mistakes. Decide who staff tell when they forget to clock in or record the wrong time.
  4. Follow up. Check the records at regular intervals and adjust the routine as you go.

See also how to choose a booking system for a hair salon and how salons manage several locations. See every feature for salons.

Questions and answers

What is time tracking in a hair salon?

Recording when staff start and finish the working day, so the salon has an overview of working hours.

Is time tracking the same as the appointment book?

No. The appointment book shows customer bookings, while time tracking shows the hours staff have recorded.

Can staff clock in and out in Stamly?

Yes. Stamly has a time clock as part of the salon platform. Test the routine and the access rights with your team before you start.

What do we do if someone forgets to clock in?

Have a known procedure: the staff member tells the manager, the actual hours are checked, and the record is corrected in a way that can be traced.

Is a time tracking report the same as running payroll?

No. Recorded hours can be the basis for further processing, but the salon is responsible for its own pay and record-keeping routines.

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